Sunday, March 31, 2024

10 Greatest Productiveness Apps for Mac in 2024 (For Digital Specialists)

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Final yr, I lastly made the change to a Mac.

As a marketer by day and enterprise improvement specialist by evening, I exploit many alternative instruments to handle my time, observe duties, maintain my artistic juices flowing, keep in contact, automate stuff, and maintain every part good and arranged.

So, I used to be fearful if my regular productiveness apps and instruments, particularly those needing downloads, would work nicely on a brand-new Mac. Seems, all of them did. And my productiveness surged.

So, on this piece, I’m sharing the ten finest productiveness apps for Mac with all their options and golden highlights.

Download our complete productivity guide here for more tips on improving your  productivity at work.

Desk of Contents

What are productiveness apps?

Productiveness apps assist you work higher and sooner, releasing up your psychological power. Their primary purpose is to make you extra centered and productive at a given second.

In line with worker efficiency analysis, productiveness instruments have an extraordinarily constructive influence on worker efficiency. Those that use them are extra relaxed and obtain higher outcomes.

In essence, productiveness apps assist with process administration, calendar group, note-taking, crew collaboration, and time monitoring. For instance, challenge administration instruments fall beneath this class. They allow you to type duties into boards, lists, and playing cards, which is tremendous useful for staying on observe.

10 Greatest Productiveness Apps for Mac

1. Todoist

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Todoist is a process administration app for organizing duties and tasks. You may create to-do lists, set deadlines, prioritize duties, and collaborate with others.

It’s out there on browsers, cellular gadgets, and desktop functions. Todoist organizes your tasks with recurring duties, sub-tasks, labels, and filters.

Core Options

  • Easy process seize.
  • Recurring due dates.
  • Well timed reminders.
  • Integration with Everhour, Outlook, Gmail, Google Calendar, Slack, Trello, and extra.
  • Cross-device synchronization.
  • Undertaking group inside customizable tasks.
  • Versatile views, together with record, calendar, and board layouts.
  • Collaborative options for sharing duties, assigning roles, and exchanging feedback.
  • Prepared-made templates for jumpstarting teamwork.
  • Productiveness monitoring for setting targets, monitoring progress, and analyzing traits.


  • Newbie: Free.
  • Professional: $4 per thirty days (billed yearly).
  • Enterprise: $6 per member month-to-month (billed yearly).

Tried & Examined: What I Assume

I’ve tried different apps like Microsoft To-Do and Google Duties, however Todoist’s fast keyboard enter for dates, tasks, priorities, and tags satisfied me rapidly to change.

I exploit Todoist primarily for 2 issues:

  • Scheduling. I like the simplicity of scheduling with it. For instance, I sort “Each Monday” for a process I do each week. It additionally works for extra particular schedules, like “each three months beginning March 1.”

I simply sort these phrases, and Todoist understands instructions with out additional enter from me.

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  • Planning. I exploit it to plan my every day actions — from work to private ones. On my record, you’ll find issues like morning yoga, breakfast, writing an article, visiting the dentist, and so forth. Plus, Todoist’s customers could make lists with out strict deadlines, equivalent to purchasing lists. I personally use Notes on my iPhone for that.

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And one of many coolest issues about Todoist is the way it works with Alexa.

If I overlook one thing, I simply say, “Alexa, add a brand new assembly tomorrow at 8 am,” and increase, it’s in my Todoist in seconds.

2. Harvest

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Harvest is a time-tracking and invoicing software program that manages time and bills. It helps monitor productiveness, analyze challenge prices, and streamline billing processes.

It additionally creates detailed experiences to investigate challenge progress and efficiency.

Core Options

  • Monitoring hours, tasks, and actions with visible experiences.
  • Administration of invoices, bills, and billable gadgets.
  • Integration with widespread instruments like Asana, Slack, PayPal, and extra.
  • Automated reminders and notifications for consistency.
  • Actual-time challenge budgeting, forecasting, and progress monitoring.
  • At-a-glance view of crew workload and useful resource administration.
  • Customizable experiences and collaboration instruments for challenge administration.
  • Cellular entry and on-line/offline time monitoring.
  • QuickBooks integration for seamless accounting.
  • Easy information import/export and web-based deployment.


  • Free Eternally: $0.
  • Harvest Professional: $10.80 per seat month-to-month (billed yearly).

Tried & Examined: What I Assume

I attempted to make use of Harvest for invoicing, and truthfully, since I’m not large on accounting and all that numbers stuff (I suppose each artistic particular person feels the identical), I discovered it very easy to make use of however stayed with my Google Sheets.

Nonetheless, you may profit from monitoring paid/unpaid invoices and sending reminders.

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Two issues I appreciated about its invoicing function:

  • It mechanically creates invoices from timesheets.
  • I can settle for on-line funds by means of PayPal and Stripe.

I additionally tried its time tracker.

In comparison with different trackers, I like Harvest’s privateness safety. It doesn’t:

  1. Take screenshots or video recordings of your pc.
  2. Monitor your chats or messages.
  3. Monitor which web sites or apps you employ.
  4. Permit monitoring of your crew’s location through GPS.

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Your employer sees your timesheets after you submit them, which is ideal for distant staff. There’s no want to fret if a personal message pops up throughout a screenshot — Harvest tracks time precisely whereas respecting your privateness. I like it.


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Monday is a challenge administration device for managing duties, enhancing collaboration, and growing productiveness. Monday helps product, design, and R&D groups work higher with agile workflows.

Core Options

  • Clear interface and easy navigation.
  • Customizable workflows.
  • Process administration, information visualization, workload monitoring, and different challenge administration options.
  • AI Assistant affords useful ideas and automation.
  • Templates for various industries and sectors.
  • Scales with crew measurement — appropriate for companies of all sizes.
  • Doc modifying, challenge message boards, visitor entry.
  • Integrates with Gmail, Slack, Groups, and extra.
  • Chart view, customizable dashboards for monitoring progress.
  • Dwell chat, e-mail help, 2FA, IP restriction.


  • Free: $0 eternally, as much as 2 seats.
  • Fundamental: $9 a seat per thirty days (billed yearly).
  • Customary: $12a seat per thirty days (billed yearly).
  • Professional: $19 a seat per thirty days (billed yearly).
  • Enterprise: Value out there upon request.

Tried & Examined: What I Assume

I exploit Monday, Asana, and Trello for various tasks. For me, Monday wins when it comes to flexibility and pricing. On Monday, I observe my workload for the charitable fund District #1, like a head of partnerships.

I opted for a simplified Kanban methodology to arrange and prioritize my duties with “Backlog,” “In progress,” and “Achieved” tabs.

My content material advertising friends additionally use Monday’s Content material Planning Template. It helps them with every part from brainstorming concepts to scheduling posts — multi function workspace.

As an illustration:

  • You may schedule content material weeks prematurely, so that you all the time know what’s developing.
  • Handle your workload by assigning duties.
  • By no means miss a deadline, due to automated reminders.

4. Trello

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Trello is one other challenge administration device for small groups with boards, lists, and playing cards for organizing duties and tasks. It’s tremendous simple to maneuver the playing cards between lists as duties progress. You may also add descriptions, checklists, due dates, attachments, and feedback to playing cards.

One of the best worth for cash. (Free to your complete crew(!) with restricted options.)

Core Options

  • Organizing tasks and duties on boards — Kanban board type.
  • Visualizing challenge timelines for monitoring sprints and targets.
  • Planning and scheduling duties with a calendar view.
  • Displaying location-based information on an interactive map.
  • Coordinating work throughout a number of boards with customized overviews.
  • Automating duties and workflows with Butler automation.
  • Pre-designed templates.
  • Integration with apps like Slack, Miro, Salesforce, and extra.


  • Free: $0 (free to your complete crew).
  • Customary: $5 per consumer a month if billed yearly ($6 billed month-to-month).
  • Premium: $10 per consumer a month if billed yearly ($12.50 billed month-to-month).
  • Enterprise: $17.50 per consumer a month, billed yearly.

Tried & Examined: What I Assume

I used to work primarily on Monday or Asana, however then I met a shopper who prefers Trello for all their tasks. So I gave it a strive. Proper from the beginning, Trello was tremendous simple to make use of.

I transfer duties between “Transient prepared,” “Assigned to author,” and so forth., with just some clicks.

Leaving feedback on every card can be easy, and I like how organized and neat all of it appears on the dashboard.

High options I exploit:

  • Description. For a quick overview of challenge particulars to maintain the shopper within the loop.
  • Label. Moreover shopper labels, I additionally categorize duties for myself with labels like “Pressing,” “In Progress,” or “Accomplished.”
  • Guidelines. I exploit checklists to trace the completion of particular duties.
  • Attachment. I embody related sources, paperwork, or pictures.

One of the best half is that pictures are seen on the board — there isn’t a have to open a process to see them.

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For Mac customers: Proper-click a picture, copy it, then paste it straight into Trello with Cmd+V.

5. Grammarly

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Grammarly is my go-to writing assistant for catching grammar errors, punctuation, spelling, readability, and plagiarism.

One of the best factor concerning the app is its real-time ideas and corrections as you sort.

Core Options

  • Grammar and spelling checks.
  • Punctuation checks — commas, durations, citation marks, and semicolons.
  • Model ideas for enhanced readability.
  • Suggestions on sentence construction and readability.
  • Synonyms and various phrases for enriching vocabulary.
  • Plagiarism detection.
  • Browser extension for real-time help.
  • Integration with platforms like Gmail, Microsoft Outlook, Apple Mail, MS Phrase, Google Docs, Slack, LinkedIn, X, and so forth.
  • Personalised writing insights.
  • AI rewriting.
  • Correct citations in APA, MLA, or Chicago type.
  • Cellular keyboard for writing on smartphones and tablets.


  • Free Plan: $0 per thirty days.
  • Premium Plan: $12 per thirty days billed yearly, or $30 per thirty days billed month-to-month (my selection).
  • Enterprise Plan: $15 member per thirty days billed yearly, or $25 member per thirty days billed month-to-month.
  • Enterprise Plan: Customized pricing.

Tried & Examined: What I Assume About It

Identical to each different content material author, I am keen on Grammarly. It rapidly fixes misspellings, errors, and grammar points. I often use it to shine my articles and write my LinkedIn posts.

It’s one of many high Mac productiveness instruments as a result of it integrates completely with Safari, and its downloaded model works flawlessly as nicely.

Whereas Grammarly is extremely useful, I don’t all the time agree with a few of its ideas. They merely don’t match my context or sound awkward. Nonetheless, regardless of these occasional quirks, Grammarly all the time helps me catch errors I overlook, particularly in a rush.

6. Marinara Pomodoro Assistant

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I exploit the Marinara: Pomodoro Assistant Chrome extension to make the Pomodoro method simply accessible on my Mac. The app breaks duties into intervals, historically 25 minutes lengthy with quick breaks.

I’m merely in love with this technique for supercharging my productiveness after I wrestle to tug myself collectively and get issues carried out. It immediately prompts my focus mode, and I grow to be so within the zone that nothing can distract me.

Core Options

  • Progress monitoring for every day, weekly, or customized durations.
  • Work interval period adjustment.
  • Variable break durations.
  • Auto-start possibility for the following timer and international hotkeys.
  • Export to CSV, alarm sounds choice, non-obligatory ticking, and startup launch.
  • Historical past report.


Tried & Examined: What I Assume

I’ve tried numerous Pomodoro apps earlier than, however Marinara Pomodoro Assistant is my favourite. It really works easily with none bugs or crashes. Additionally, the experiences are crystal clear. I simply choose a timeframe and examine working intervals.

7. Evernote

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Evernote is an app for taking any form of notes and maintaining them organized. Use it to put in writing down concepts, save internet pages, and even document audio notes. It really works on gadgets like your cellphone and laptop computer, so you may entry your notes from anyplace.

Core Options

  • Fast notice creation and entry on any system.
  • Incorporation of content material from numerous apps.
  • Integration with Google Calendar, Microsoft Groups, Slack, Salesforce, and extra.
  • Recording and storing audio notes.
  • Turning bodily paperwork into searchable notes.
  • Pre-made templates.
  • Internet clipper — aka direct saving of on-line content material to Evernote.
  • Search performance inside PDFs and pictures.
  • Instantaneous entry to steadily used notes by means of shortcuts.


  • Free: $0 a month.
  • Private: $14.99 per thirty days or $129.99 per yr.
  • Skilled: $17.99 per thirty days or $169.99 per yr.
  • Groups: $24.99 consumer per thirty days or $249.99 consumer per yr.

Tried & Examined: What I Assume

I didn’t change to Evernote, however I attempted it for 2 weeks to see if I appreciated it:

  • Including audio materials was superior.
  • I appreciated its integration with Gmail and Google Drive. I might connect recordsdata to notes, ship notes through Gmail, and share them with purchasers in seconds.
  • Evernote’s OCR function lets me search PDFs rapidly.

I’ve nothing in opposition to the app; the rationale I didn’t change is extra private. I’m used to engaged on Monday and making notes in default Mac apps.

8. Slack

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Slack is a well-liked messaging platform for communication inside groups and organizations. It permits file sharing, automation with Google Analytics (and extra!), and organizing conversations into channels. Slack goals to streamline communication and scale back reliance on e-mail.

Core Options

  • Instantaneous messaging for fast communication.
  • Integration with 2,600+ apps equivalent to Jira, Google Calendar, HubSpot, Google Drive, and extra.
  • Voice and video calls.
  • Doc sharing and storage.
  • Workflow automation for streamlining duties.
  • Collaborative brainstorming area with Canvas.
  • Superior search performance for locating previous conversations and recordsdata.
  • Information exports for all messages.


  • Free: $0 a month.
  • Professional Plan: $7.25 per thirty days billed yearly or $8.75 per thirty days billed month-to-month.
  • Skilled: $12.50 per thirty days billed yearly or $15 per thirty days billed month-to-month.
  • Enterprise Grid: Customized pricing.

Tried & Examined: What I Assume

Slack is my best choice amongst communication apps. Switching between chats, channels, contacts, and workspaces is only a click on away.

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My favourite elements in each Slack neighborhood are channels equivalent to #bulletins and fewer work-related issues like birthdays, celebrations, and sharing random pictures from the crew.

That’s the very first thing I examine at any time when I bounce into a brand new Slack workspace. 🙂

And, as somebody who enjoys structuring and making messages simpler to learn, I like Slack’s nice formatting options in chat (daring, italic, numbered, and bullet lists).

9. Monosnap

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Monosnap is for taking, modifying, and sharing annotated screenshots with the power to blur delicate data.

Core Options

  • Screencast recording with spotlight capabilities.
  • Annotating screenshots with pens, textual content, arrows, and shapes.
  • Versatile display seize choices: full display, a part of the display, or chosen window.
  • Immediately share screenshots.
  • Customizable hotkeys for fast entry.
  • Delayed screenshots for exact timing.
  • Blur delicate data to keep up privateness.


  • Free Plan: $0.
  • Non-Industrial Plan: $2.50 a month (billed yearly) or $3 a month (billed month-to-month).
  • Industrial Plan: $5 a consumer per thirty days (billed yearly) or $10 a consumer per thirty days (billed month-to-month).

Tried & Examined: What I Assume

Once I received my Mac, I switched from ShareX, which I used on my Home windows, to Monosnap after a dozen tried-and-failed apps. Different apps got here with poor UX or lacked crucial options like blurring.

10. Calendly

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Calendly is a well-liked device for scheduling appointments. You may share your out there occasions by means of a personalised reserving web page with out the back-and-forth of emails.

It syncs with calendars equivalent to Google Calendar, Outlook, or iCloud and gives a personalised hyperlink for reserving a time slot.

Core Options

  • Shareable hyperlinks to e book appointments straight.
  • Alerts and notifications.
  • Appointment and occasion administration.
  • Automated and group scheduling.
  • Customizable options — branding, kinds, experiences, and templates.
  • Rescheduling.
  • Integration with HubSpot, Google Calendar, Zoom, Microsoft Groups, and so forth.
  • Computerized time zone conversion.
  • Detailed information on bookings, conversion charges, and different metrics for efficiency monitoring and optimization.


  • Free: $0 a month.
  • Customary: $10 a seat per thirty days.
  • Groups: $16 a seat per thirty days.
  • Enterprise: Customized pricing.

Tried & Examined: What I Assume

With Calendly, I’ve designated three occasion varieties to keep away from back-and-forth emailing:

  1. For challenge replace conferences with my purchasers.
  2. For preliminary interviews with potential companions.
  3. For consultations with other people curious about content material writing or enterprise improvement.

My two further factors go to the combination with Google Calendar and Google Meet.

Additionally, I like how Calendly mechanically adjusts time zones. Since I work with purchasers and companions from each Europe and the US, this function is gold.

What’s the most effective productiveness app?

Every of those 10 apps serves its goal completely, however my three favs are:

  • Good for organizing my workflows and monitoring progress.
  • Marinara Pomodoro Assistant. Helps me take work sprints and keep centered with the Pomodoro timer.
  • Grammarly. Improves my writing and catches errors in actual time.

Whereas I’m all the time open to attempting out extra Mac productiveness apps, these three will keep on my record for a very long time.

P.S. As soon as I put some new instruments to the check, I’ll share my insights and expertise with you.

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