Saturday, April 13, 2024

I Requested ChatGPT to Write 5 Forms of Sick Day Emails to Ship to My Boss — This is What I Obtained

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In 2023, I made a decision to run a half marathon. As any long-distance runner would do, I discovered a coaching plan and got down to crush some observe miles.

However you realize what they are saying in regards to the best-laid plans, proper?

My physique failed me, and I fractured my hip. Which, sadly, resulted in me needing to take just a few sick days at work. How was I going to elucidate this one to my boss?

With a sick day electronic mail.

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Sick day emails are quick, direct emails you ship to your boss to alert them of your absence. It’s vital to do not forget that you’re not asking for a time off however quite telling your boss you received’t be in attributable to medical causes past your management.

Whether or not you’re like me and also you’ve damaged a bone, you’re bodily sick, otherwise you want a psychological well being day, you need to use ChatGPT to put in writing sick day emails.

Right here’s how.

(Trace: Use these ChatGPT prompts under!)

What ChatGPT Wrote Me

ChatGPt is a useful writing assistant — particularly for those who’re coping with author’s block and not sure how one can write a proper sick day electronic mail.

I requested ChatGPT to put in writing 5 sick day emails to make use of for varied situations.

Right here’s what I received.

The “I’m Fairly Positive I Broke a Bone” Electronic mail

Beginning with the instance of my damaged hip, I requested ChatGPT to put in writing an electronic mail to let my boss know I’d not be in to work attributable to a probably damaged bone.

That is the immediate: “I have to electronic mail my boss to let him know I’m sick. I believe I’ve damaged a bone. Please write an electronic mail.”

And right here is ChatGPT’s urged sick day electronic mail.

Picture Supply

ChatGPT’s electronic mail draft describes the state of affairs with out going into element. The e-mail clarifies that you’ll take in your missed job tasks while you return to the workplace and prolong the supply to work remotely if attainable.

However, it additionally assumes that you’ve already contacted a medical skilled and have been assessed by a physician. This isn’t all the time the case. Generally, it’s possible you’ll want the time off to get an appointment with an orthopedic clinic.

So, relying in your state of affairs, you’ll have to edit the draft to be as trustworthy as attainable. In my expertise, being trustworthy is a lot better than attempting to cover one thing.

ChatGPT’s tone of voice is formal. In case your work atmosphere is extra formal and critical, this draft of a sick day electronic mail will work with out too many edits.

Some workplaces and staff are extra laid again. If that is your workplace vibe, you need to edit the draft to match your tone of voice and your boss’s expectations.

Professional tip: All the time edit a ChatGPT draft electronic mail. The tone is probably going not your voice, and it will likely be evident you used an AI writing instrument in your sick day emails.

The “I Have a Abdomen Bug” Electronic mail

You probably have a abdomen bug, there is no such thing as a manner you possibly can go to work. As a coworker, I wouldn’t need you to return into the workplace, particularly if you’re contagious.

So, the very best factor to do is use ChatGPT to put in writing a sick day electronic mail and clarify why you possibly can’t make it to your boss.

I used this immediate to put in writing an electronic mail: “I have to electronic mail my boss explaining I’m sick and can’t come to work. I’ve a abdomen bug, and I’m contagious. Please write my electronic mail.”

Right here’s ChatGPT’s response.

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You don’t want to enter gory particulars of your sickness to inform your boss you’re sick with a abdomen bug. Merely saying, “I’ve a contagious abdomen bug,” is sufficient. Belief me.

ChatGPT does a superb job explaining one of many predominant causes you need to keep residence– to stop the unfold of sickness to others. And the response can also be conscious of the influence your absence can have on the remainder of the staff.

Once more, ChatGPT assumes that you’ve seen a medical skilled about your sickness. For those who haven’t but gone to go to the physician or don’t really feel that you must for a 24-hour abdomen bug, you’ll have to delete this a part of the e-mail earlier than you ship it.

Professional tip: Delete any copy out of your ChatGPT draft that doesn’t apply to your state of affairs and miss the gross particulars of your expertise.

The “I Have a Frequent Chilly” Electronic mail

The frequent chilly isn’t practically as extreme because it feels typically. Nonetheless, if we’ve discovered something from the pandemic, staying residence if you’re feeling sick is greatest.

For those who’ve received a chilly and that you must keep residence from work, use my ChatGPT immediate to put in writing your electronic mail to your boss.

The immediate is: “I want to remain residence from work right now. I’m sick with the frequent chilly. Please write an electronic mail to my boss to elucidate I’m sick and can be residence right now.”

Right here’s what the response appears to be like like.

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ChatGPT’s response clearly explains that you realize you’ll be answerable for lacking work. And it acknowledges that by staying residence to relaxation, you’ll be on prime of your recreation a lot sooner quite than later.

The response additionally acknowledges the well being and well-being of your coworkers. In my expertise, bosses respect while you keep residence to get well in order to not get the remainder of the staff sick. Too many staff out on sick depart could decelerate productiveness for the week.

One factor I don’t love in regards to the ChatGPT responses, although, is “I respect your help throughout this time” on the finish of the e-mail.

To me, the wording is off. This response makes it sound like your chilly is a life-or-death state of affairs. Typically, you’ll totally get well from a chilly in just some quick days, so the half about help is pointless.

Professional tip: Take away any sentences that make your sickness appear worse than it’s.

The “I Have COVID” Electronic mail

For those who’ve been uncovered to COVID or the flu and also you’re exhibiting indicators or signs, you completely have to take a sick day and keep residence. Probably, you received’t really feel as much as working anyway.

And, for those who’re not feeling properly sufficient to put in writing your sick day electronic mail, use this immediate: “I’ve examined optimistic for COVID. My physician has me out of labor for 5 days or till I take a look at detrimental. Please write an electronic mail explaining my absence to my boss.”

ChatGPT’s response can be this:

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The ChatGPT response clearly explains while you’ll be again to work in 5 days or while you take a look at detrimental for the virus. Stating this upfront lets your boss know when to count on your return to the workplace.

The response additionally mentions offering documentation of a medical go to. In my expertise, some HR departments do require documentation of medical notes out of your suppliers, whereas others don’t. In case your office requires a physician’s word, you’ll wish to hold this half in your electronic mail to your boss.

Professional tip: In your ChatGPT question, specify the times you’ll be out of labor. This provides you with an correct response that received’t require an edit.

The “I Want a Psychological Well being Day” electronic mail

You already know while you’re simply not mentally as much as going to work? Are you feeling slightly burned out, and you realize that relaxation would do you some good?

It’s okay. We’ve all been there, and there’s no disgrace in taking a psychological well being day to recuperate. Nonetheless, writing an electronic mail to elucidate why you want the time off will be tough — particularly if you wish to be bothered by work calls whilst you’re out.

Right here’s how one can write your ChatGPT immediate to take a sick day in your psychological well being.

Immediate: “I have to take a psychological well being day. I’m not bodily sick, however I’m mentally exhausted. I have to flip my telephone off and never obtain work calls throughout the day. Please write an electronic mail to my boss explaining why I can be out of labor.”

Right here’s the ChatGPT response.

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The ChatGPT response to this immediate is well mannered however direct. It clearly explains why you want the time off with out explicitly stating, “I want a psychological well being day!”

As a substitute of providing to work whereas out remotely, this response additionally clarifies that you’ll full your work obligations earlier than or after your return to the workplace. Working whilst you’re out for a psychological well being day defeats the aim of your much-needed absence.

This ChatGPT response is, total, a well-written sick day electronic mail. However, as I mentioned earlier than, you’ll have to edit the draft to make sure it matches your tone of voice.

Professional tip: You need to inform ChatGPT that you’ll not settle for work calls whilst you’re out. In any other case, your generated response will say, “I’ll full my duties throughout my absence,” which can lead your boss to suppose you’re up for distant work.

The Excellent Sick Day Electronic mail Template

ChatGPT is a superb writing useful resource, however its output may learn like a canned response. You’ll have to edit the draft earlier than you electronic mail your boss about why that you must be out of labor.

Or, you need to use a sick day electronic mail template to avoid wasting and rapidly edit when wanted.

Let’s have a look at the weather of an ideal sick day electronic mail template.

Topic Line

By no means depart an electronic mail topic line clean. As a substitute, your topic line ought to clearly state what the e-mail is about. That manner, your boss doesn’t miss the e-mail of their inbox.

A very good topic line to make use of is: [Your Name] Sick Depart Request.


Within the ChatGPT electronic mail response, the greeting says, “I hope this electronic mail finds you properly.”

This can be a nice solution to begin your electronic mail to your boss.


Your sick day electronic mail wants to elucidate why you received’t have the ability to make it to work. Embody one thing like, “I simply wished to tell you that I’m unwell right now and unable to work.”

You don’t want to enter element about your sickness, however you need to clearly convey that you’re unwell. For those who’re contagious, you may wish to point out that so your boss understands why you aren’t within the workplace.

Return to Work

Your boss will wish to know while you’ll return. That is vital to incorporate in your electronic mail so your boss is aware of if another person within the workplace wants to finish high-priority duties. Merely stating, “I’ll be again on Tuesday,” is ok.


For those who’re feeling properly sufficient to make money working from home, embody that in your electronic mail. Your boss will respect your willingness to assist the staff whilst you’re out of the workplace.

However for those who’re too unwell to work remotely, you need to say that. You may say, “I’ll handle my work obligations once I return to the workplace.”

Closing Assertion

It’s best to all the time finish your sick day emails with a closing assertion to thank your boss for understanding your predicament. Merely say, “Thanks for understanding!” to shut your electronic mail.

Sick Day Electronic mail Template

In my expertise, I’ve found saving a draft electronic mail template to your inbox or Google Drive is useful in case of diseases and emergencies.

Save a duplicate of this sick day electronic mail template to make use of and edit when wanted.

Topic line: [Your Name] Sick Day Request

Good morning, [Boss’s Name].

I hope this electronic mail finds you properly. Sadly, I’m feeling unwell right now and can’t make it to work. I’m afraid I’m contagious and am involved about spreading my sickness to my coworkers.

I hope to be again within the workplace tomorrow!

I’m feeling properly sufficient to finish some work duties remotely. If there’s something you want me to do from residence right now, please let me know. I’ll hold a daily test on my electronic mail.


I’m not feeling properly sufficient to work remotely right now. I’ll deal with my work tasks once I return to the workplace.

I’ll be again to work quickly. Thanks for understanding!

[Your Name]

Taking a Sick Day

Emailing your boss to take a sick day, particularly if wanted, doesn’t want so as to add further stress to your physique. For those who’re not sure what to say in your electronic mail, use ChatGPT to information you.

It’s vital to notice that ChatGPT’s response to your question ought to solely be used as a draft— in any other case, your boss may suspect you used an AI instrument to put in writing your electronic mail, and also you danger sounding too formal.

Or, for those who’re caught and ChatGPT isn’t accessible, use my template. The sick day electronic mail template is brief, candy, and to the purpose. Plus, it doesn’t learn like a robotic, like ChatGPT responses typically do.

Copy, paste, and save the template or ChatGPT response for when that you must relaxation, get well, and get properly.

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