Tuesday, June 25, 2024

Find out how to Write a Press Launch [Free Press Release Template + Examples]

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In at present‘s world, manufacturers need to generate their very own buzz. Shoppers aren’t ready for the every day newspaper anymore to get their information. As an alternative, they’re scanning headlines on Twitter, Fb, and different social media platforms.

One approach to management the narrative surrounding your model is thru press releases. Whether or not it is sharing a brand new product launch or adjustments in your organizational construction, an everyday cadence of significant information will help an organization stand out and construct mindshare with journalists over time.

Download Now: Free Press Release Template

On this submit, we’ll talk about:

What’s a press launch/information launch?

A press launch is an official assertion (written or recorded) that a company points to the information media and past. Whether or not we name it a “press launch,” a “press assertion,” a “information launch,” or a “media launch,” we’re all the time speaking about the identical fundamental factor.

Whereas the heading ought to include motion verbs, the primary paragraph ought to reply the “who,” “what,” “why,” and “the place.” The press launch also needs to include comprehensible language and a quote.

Most press releases are succinct at only a web page lengthy – two pages tops. Finally, corporations need to present sufficient info in order that information shops have adequate materials for publishing their very own tales about regardless of the firm is asserting within the launch.

One factor to recollect is that press releases reside within the public area, which implies your stakeholders and prospects can see them.

So, as a substitute of considering of a press launch solely as a ticket to incomes information protection, think about it as a invaluable piece of selling content material.

Advantages of Press Releases

Other than serving to your organization generate media protection, press releases supply a number of advantages.

  • Model publicity: Press releases will help create model consciousness by sharing your organization’s information, updates, or achievements. This publicity can entice potential prospects and enhance model recognition.
  • search engine optimization advantages: Press releases distributed on-line can enhance your search engine rankings. Together with related key phrases and hyperlinks in your press launch will help enhance your web site’s visibility in search outcomes.
  • Investor and stakeholder communication: Press releases are an efficient approach to talk with traders, shareholders, and different stakeholders, maintaining them knowledgeable about important firm bulletins, monetary outcomes, or strategic initiatives.
  • Disaster administration: If you’re caught in a difficult state of affairs, a well-crafted press launch will help management the narrative, present correct info, and handle public notion.

Whereas there is not any cut-and-dried system for what a press launch ought to embrace, listed below are a couple of kinds of events that will help you carve out a spotlight in your press launch and decide what content material would provide help to broadcast your information in the easiest way:

Product Launches

The product launch sort of press launch is efficacious to get the phrase out concerning the new options your group is providing to customers.

It ought to emphasize the product’s specs, pricing, availability, and some other particulars which may be invaluable to customers.

Mergers and Acquisitions

Organizational change is noteworthy sufficient to warrant a press launch, particularly for informing present and future stakeholders concerning the development and trajectory of an organization.

To announce an acquisition or merger, embrace particulars about all organizations concerned, details about the merger or acquisition, and quotes from the management groups.

Product Updates

Just like a brand new product launch, product updates and expansions are additionally ripe for promotion. Clarify what the change is, why it was made, and the way it advantages the person.


Press releases are an essential element of occasion advertising to draw promotion from information shops and different media sources.

You will need to embrace:

  • What the occasion is about
  • Who ought to think about attending
  • When and the place it will likely be held
  • Pricing

Grand Openings

Whether or not you opened up a brand new workplace, relocated, or are opening for the primary time, announce the small print with a grand opening press launch.

Announce the date and placement the grand opening can be held, who’s concerned, how the grand opening is being celebrated, and the explanation for the transfer (if relevant).

New Partnerships

Just like mergers and acquisitions, a press launch asserting new partnerships is a mutually helpful advertising tactic.

To successfully execute such a launch, you’ll want to write a abstract about every firm, why the partnership was created, who advantages, and any extra essential particulars for present and future stakeholders.


Rebranding is a tough factor for any enterprise to do, and it could possibly sometimes end in confusion and awkwardness.

One approach to make the transition smoother is by asserting the rebrand with a press launch, together with particulars on what’s altering, the explanation for making the change, dates the adjustments go into impact, and quotes from the management crew.

Govt Workforce Adjustments

Executives typically function faces of the corporate, and a press launch capabilities to kick off this position.

It might embrace biographical info to ascertain their credibility together with a photograph and different pertinent particulars.


On the subject of enterprise excellence, it is OK to brag. Press releases about awards and accomplishments serve to cement your group as an authority in your area.

Such a press launch contains details about the corporate and why they got the award, details about the award itself, and particulars concerning the ceremony (if relevant).

When formatting a press launch, you need to write it in a newsy, simple means so a journalist who may write about it could possibly think about it as an article on their information website.

To begin, listed below are the fundamentals each press launch ought to embrace:

  • Your contact info positioned on the highest left nook
  • The phrase “For quick launch” positioned on the highest proper
  • A headline that rapidly explains the announcement
  • What you are promoting location within the first sentence of the press launch
  • A fast bio about your organization on the finish of your press launch.

You additionally may need to embrace “###” or one other signifier to point out the journalist that the discharge has ended. Previously, this prevented busy journalists from ready or flipping the web page for extra info when there was no extra information. Nonetheless, this custom remains to be adopted and highly-respected at present.

Now, onto the physique of your press launch:

  • Your first paragraph ought to state what the announcement whereas offering some context round what you are promoting and what it does.
  • The subsequent two to a few paragraphs ought to embrace quotes from an organization spokesperson or enterprise government to clarify the “why” behind this announcement.
  • Your final paragraph needs to be an “About Us” part that explains what your organization is and what it affords.

On this instance, Catbrella Inc., a fictitious advert company that simply gained its tenth Twitter follower after two years of paid social media efforts, pronounces its achievement in a press launch.

Sample press release format by HubSpot, with orange markers highlighting five key areas on the press release: headline, 3 paragraphs, about us section

*Disclaimer: HubSpot is fully accountable for the silliness of this fake announcement.

Writing a press launch to interrupt essential firm information will help companies develop higher, however doing it proper is simply as essential. Here is easy methods to write a press launch, just like the one above, step-by-step.

1. Write a compelling headline.

You‘ve received your announcement in thoughts, and now it’s time to get it down in phrases to share along with your neighborhood, business, and followers.

Identical to writing the right weblog submit title, establishing your press launch for achievement begins along with your headline. You solely have one line to work with, which might appear scary, however think about your phrases rigorously to make your headline charming.

Listed below are some tricks to make your headline stand out:

  • Use motion verbs.
  • Be particular.
  • Maintain it brief.

Most significantly, make it fascinating: Remember that reporters get dozens, if not tons of, of releases every day, so make investments the time to write down a compelling headline.

Shoppers, then again, see information tales throughout their timelines. As such, your headline must be fascinating sufficient to reel them in.

2. Add extra context with a subheadline.

Whereas your headline is supposed to attract readers in, your subheadline offers readers a greater concept of the information you’re sharing.

When crafting your subheadline, purpose to encapsulate your press launch in a single sentence. Make sure that it helps the headline you crafted to entice folks to maintain studying.

3. Convey the information worth to the press.

If you need your press launch to be newsworthy, you must give readers a motive to care.

A great way to make sure that is by utilizing the reverse pyramid system when writing your press launch: Going from crucial info to the least essential.

Whereas the primary paragraph of your launch ought to clarify the who, what, the place, the second paragraph ought to cowl the why.

Reporters don‘t have a ton of time to sift via particulars and fluffy background info — they only want the details that’ll assist them inform your story to another person from a place of authority.

There should not be any new, essential info lined after these sections as a result of the readers might probably miss them.

4. Supply a tempting quote.

When you‘ve set the scene, it’s time to convey your particulars to life with a quote that reporters can use for context round your announcement and assist paint an image of how your information impacts the given business, buyer base, and panorama.

Ideally, quotes can be from key stakeholders in your organization together with your government crew, mission leads, or these immediately impacted by your announcement.

Quoting key figures and authorities underlines the significance of your improvement. The chosen quote ought to form your narrative and emphasize the core of the announcement.

Do not ask everybody in your workplace for a remark or really feel compelled to cite all 25 folks included within the acquisition. Decide one or two crucial spokespeople and focus the quotes round their distinctive perspective.

5. Present invaluable background info on the topic.

On this final paragraph, needless to say the reader ought to have already got key particulars they want concerning your announcement.

Supply particulars right here that strengthen your narrative, like inventive or noteworthy methods your organization developed the mission or announcement at hand. Or, when relevant, touch upon the long run implications of your announcement.

One other great way so as to add worth to your press launch is by utilizing newsjacking. A technique of relating your press launch to one thing at present occurring to make it extra invaluable to the journalist and reader.

6. Summarize the “who” and the “what” in a boilerplate.

Twitter is chock-full of reporters lamenting press releases or pitches that do not clearly clarify what the corporate does or what the announcement is definitely about.

Describe what your organization does in clear, plain language and embrace a hyperlink to your organization’s web site early on.

Should you cite knowledge, embrace a reference hyperlink for the information supply, and ensure each identify within the launch has an related title and firm as nicely.

7. Embrace contact info.

Make it simpler for journalists to achieve out to your organization by offering your media contact info. This enables them to rapidly get in contact with you to get extra particulars, schedule an interview, or request accompanying visuals or supplies.

It may well additionally assist streamline the communication course of and enhance the probability of receiving media protection or participating in additional dialogue with journalists or related stakeholders.

When giving your contact info, you’ll want to embrace:

  • Your contact individual’s identify
  • E mail tackle
  • Cellphone quantity

8. Proofread earlier than publishing.

As with every different factor you write, it’s best to all the time proofread your press launch earlier than sending it out to the media. You need to current your organization in one of the best gentle doable, and typos can distract out of your message.

Take the time to do one ultimate learn via earlier than publishing. Higher but, have an editor or colleague have a look at it. This offers you the chance to tweak sentences, repair any complicated elements, double-check the formatting, and be certain that it’s straightforward to learn and perceive.

To maintain your self sincere on this entrance, ask a colleague to learn the discharge with out context and ask them to relay the knowledge again to you. If they cannot recall the who, what, or why get again to the drafting board.

Press Launch Templates

Now, it’s lastly time to write down your press launch. How do you even start? Use the templates under to information your press launch creation course of. Every doc has placeholders for the crucial info you could embrace, relying on the announcement you’re making.

1. New Product Press Launch Template

new product release template

Obtain This Press Launch Template for Free

Including a brand new product to your current lineup is all the time an thrilling improvement, one which it’s best to announce the second you’re able to generate curiosity, jumpstart gross sales, and get early signups. This press launch template from HubSpot permits you to do exactly that in a succinct method, whereas nonetheless promoting the advantages and options that you just’re providing prospects.

It’s also possible to share when the product can be out there, how a lot it prices, and the place to search out extra info. This type of crucial intel is important to drive early certified leads.

2. Startup Fundraising Press Launch Template

press release templates: startup funding

Obtain This Press Launch Template for Free

Use this template to announce a brand new spherical of fundraising for what you are promoting. You possibly can embrace a quote out of your investor and one out of your consultant, in addition to the explanations for why you’re fundraising.

Fundraising is without doubt one of the most crucial issues you could do in your startup, no matter which stage your organization is in — whether or not you’re nonetheless within the growing phases or at a extra mature stage. You may have already got a couple of rounds of funding below your belt, however for those who’re delving into a brand new spherical, the general public ought to know.

Utilizing this press launch template is not going to solely provide help to construct buzz round your organization, however provide help to entice the eye of angel traders in search of new, rising startups to put money into.

3. New Partnership Press Launch Template press release templates: new partnership

Obtain This Press Launch Template for Free

Should you’re partnering with one other enterprise to supply an improved product or a brand new integration, use this press launch template. You get area to explain the brand new advantages and options prospects will get pleasure from, in addition to direct quotes out of your and your associate’s representatives.

A partnership announcement will generate pleasure in your mutual collaboration and let you connect your identify to a different main firm (and vice versa, in your associate). Be aware: Should you’re merging or buying one other firm, we now have a special template for that — obtain it right here with the remainder of the equipment.

4. Momentum or Milestone Press Launch Template

press release templates: momentum or milestone

Obtain This Press Launch Template for Free

Milestones are completely value asserting — particularly for those who’re a public firm or planning to hunt funding from traders. Use this template to share your milestone, why it’s essential, and which successes you’ve not too long ago skilled. As well as, you’ll be able to share direct quotes out of your executives and administrators concerning the constructive impression of the momentum you’re seeing.

Unsure what a milestone press launch can seem like? Here is one instance from HubSpot.

5. New Govt Rent Press Launch Template

press release templates: new executive hire

Obtain This Press Launch Template for Free

Whether or not you’ve not too long ago employed a brand new Chief Advertising and marketing Officer or on-boarded one other high-level government to your Board of Administrators, it’s important to announce these main adjustments. It not solely helps the general public get to know your management crew, however helps your personal firm expertise the thrill of getting a brand new government on their aspect. Plus, it may be a wonderful morale booster in your new rent.

Use this template to do exactly that. You may have area to share direct quotes and particular examples of why your latest government is such an amazing match in your firm.

In search of extra? The equipment under contains all the above press launch templates, plus extra templates primarily based on the kind of announcement your organization desires to make.

press release template offer from hubspot

Obtain This Press Launch Template for Free

This template equipment additionally affords inventive replacements for the normal press launch and a information on easy methods to create a complete promotional plan. You will have precisely what you could drive model consciousness and stand out amongst your opponents.

Press Launch Examples

Many individuals assume press releases need to be chock stuffed with buzzwords and branded phrases.

“Huge knowledge,” anybody? 5-syllable phrases you must lookup on Thesaurus.com? Quotes from each government on the planet that go on for pages? We have seen all of it. Sadly, so have reporters – and they’re not followers.

As an alternative of stuffing your subsequent launch with business jargon, take a web page out of our e-book (OK superb, book), The Newsworthy Information to Inbound Public Relations, and brainstorm some inventive approaches in your subsequent announcement.

Are you able to embrace new knowledge? A exceptional graphic or video? A shareable SlideShare? If that’s the case, a inventive angle will help carry your content material and enhance the probability of social sharing.

Now, to get you considering heading in the right direction, check out some inventive press launch examples under, the kind of information every one is reporting on, and what makes the discharge distinctive:

1. Microsoft

Kind of press launch: Acquisition

snapshot of press release example from microsoft

Picture Supply

The very first thing that stands out on this press launch is the headline. It tells a full story with out being too lengthy: It covers who’s concerned (Microsoft and Activision), what’s occurring (an acquisition), and why it issues (to convey the enjoyment and neighborhood of gaming to everybody).

All through the press launch, you get quotes from leaders in each organizations, serving to clarify the good thing about this acquisition and the way it will transfer the business ahead.

Towards the underside of the press launch, you get extra context surrounding every firm’s market share and the way this acquisition will impression the business.

2. Flourish

Kind of press launch: Workforce and workplace growth

snapshot of press release example from flourish

Picture Supply

Organizational adjustments can appear comparatively boring. One approach to generate some curiosity is to incorporate visible components so as to add extra dimension to the story.

On this press launch asserting a crew and workplace growth, enterprise capital agency Flourish shares images of some new hires proper on the prime, instantly drawing readers in.

The discharge dives into the explanation behind the growth and the important thing areas of focus shifting ahead. Then, we get a fast bio for every rent featured within the picture, which will help construct pleasure surrounding the model’s future.

The important thing takeaway right here is: Do not be afraid to make use of visible components in your press launch, as they will help draw readers in.

3. SuperCom

Kind of press launch: Occasion

snapshot of press release example from supercom

Picture Supply

Because the shortest press launch within the bunch, SuperCom reveals that much less is commonly extra.

On this launch, safety options firm SuperCom introduced its participation in an upcoming convention.

On the subject of occasions, crucial particulars are date and placement. So long as you could have these key items, all the pieces else is a bonus.

One factor that may’ve elevated this launch is a quote on who can profit from attending this occasion and why, as a approach to reel in potential attendees.

4. HubSpot

Kind of press launch: Program launch

snapshot of press release example from hubspot

Picture Supply

We have additionally crafted this complete, easy-to-follow press launch template full with a promotional plan and concerns in your subsequent announcement. We use these similar pointers when writing and formatting our releases right here at HubSpot, and created a fake, pattern launch for instance what content material goes the place and why.

Suggestions for Publishing Press Releases

Writing a press launch is de facto solely half the battle. When you‘re completed with manufacturing, it’ll be time to give attention to distribution.

In fact, we’re all aware of the normal distribution levers we will pull, which embrace publishing the press launch on our web site/weblog in addition to sharing the press launch with our followers/subscribers through social media and e-mail.

To get the utmost quantity of distribution doable, listed below are some ideas you’ll be able to comply with.

1. Attain out to particular journalists.

As an alternative of blasting a press launch out to each journalist you’ll find an e-mail tackle for, give attention to a couple of journalists who’ve expertise protecting your business (and firm, hopefully) and ship them customized messages.

Join the dots. Present why what you wrote connects to what they write.

2. Ship the discharge to prime journalists the day earlier than.

Give journalists a while to craft a narrative round your press launch by sending it to them — below embargo — the day earlier than it formally goes reside.

“Underneath embargo” simply means they are not allowed to share the knowledge within the press launch till the time you specify.

3. To keep away from competitors, do not publish your launch on the hour.

Should you’re publishing your press launch on a distribution service like PR Newswire or Enterprise Wire, keep away from publishing it on the hour (e.g., 1 p.m., or 3 p.m., or 5 p.m.).

The explanation? Most corporations schedule their releases to exit on the hour, which implies in case your launch goes out on the hour too, it is extra prone to get misplaced within the shuffle.

As an alternative, strive going with a extra distinct time (e.g., 1:12 p.m., or 3:18 p.m., or 5:22 p.m.).

4. Share your media protection.

If all goes in response to plan, and your press launch will get picked up by the media, your job nonetheless is not completed.

To maintain the thrill going, you’ll be able to launch a “second wave” of distribution by sharing the precise tales that information shops write primarily based in your press launch.

It’s also possible to share the information in your digital channels, like social media and e-mail, to convey consciousness to your announcement.

How To Stand Out In The Information

The important thing to maintaining your PR technique new college is forgetting preconceived notions of what public relations is and as a substitute specializing in creating extremely exceptional content material. Conventional press releases can nonetheless be actually invaluable when executed nicely.

As an alternative of ditching releases as a tactic, give them a contemporary makeover to make them extra helpful in your advertising.

Take into consideration how you have used inbound strategies to rework your advertising methods to be extra customized, approachable, and construct relationships. Those self same rules apply to your PR technique: Create content material to craft your personal story and use tactful outreach to get the media aware of (and enthusiastic about) your model.

Editor’s word: This submit was initially printed in November 2019 and has been up to date for comprehensiveness.

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